2024 IWGS SYMPOSIUM
July 16 - 20th, 2024
2024 Symposium, Reading, UK
We very much look forward to welcoming you to the United Kingdom for our 2024 Symposium. It is 30 years since the Symposium was last held in the UK, and this re-visit is long overdue. The event will include trips to some of England’s famous gardens in the South of the country, plus our usual Education Day.
Our base will be the town of Reading, about 35 miles West of London. Reading has good transport connections to both London, and London Heathrow Airport (LHR) (See the Travel Information button). It is a convenient location for those who might add on holiday in the UK, or mainland Europe (e.g. Paris Olympics), before or after ‡ the symposium.
Main Symposium Tuesday, July 16th p.m. – Saturday, July 20th a.m., 2024
Optional Pre-Symposium Day - Tuesday, July 16th, 2024
Optional Post-Symposium Day - Saturday, July 20th, 2024
(‡ if travelling the week after the symposium, aim to make your journeys earlier in the week. Many English schools break for holidays towards the middle/end of that week and airports will be especially busy the following weekend 26th-28th July)
REGISTERING FOR THE 2024 SYMPOSIUM
Early Bird Rate until Monday 10th June (Full Rate from 11th June, $550)
Main Symposium $495
ADD Pre-Symposium $125
ADD Post-Symposium $125
The costs include all entrance fees, conference day fee, meals where specifically listed, coach travel on symposium days, coach gratuities, coach and hospitality room refreshments. You will need to book and pay for your hotel accommodation separately.
N.B. There are limited spaces on the pre- and post- symposium days. Initially we are only offering these days to those who are registering for the main symposium. (If space remains available nearer the Symposium date, we may offer these days, and the education day, as standalone events.)
Register by using the Registration Button when general bookings open on the 20th February.
Final cut-off date for Main and Post-Symposium: Sunday 30th June or when spaces are filled
Final cut-off date for Pre-Symposium: Monday 24th June or when spaces are filled
Please await confirmation of your symposium place before booking hotels/flights
Hotel rooms: Please book your room in the host hotel by 5 pm UK time on Tuesday 18th June for our guaranteed room rate and spaces on the main symposium.
Our Host Hotel is:
The Crowne Plaza,
Caversham Bridge, Reading, UK, RG1 8BD
Sited on the banks of the River Thames, and with a terrace heading down to the water, our 4-star host hotel has all the expected facilities, with on-site restaurant, bar, and health club with pool. Rooms have ensuite bath/shower, Wi-Fi, TV, and in-room mini-fridge and safe. We have negotiated a 20% discount for residents on alcoholic drinks purchased at the bar.
The room rates on our package are:
- Double room, with a double bed, for two sharing, with full breakfast £160/night
- Double room, with a double bed, single occupation, with full breakfast £150/night
- Twin room, with two single beds, for two sharing, with full breakfast £160/night
Note that hotel room rates in the UK include taxes.
Cut-off date for booking is 5 pm UK time on Tuesday 18th June.
Click on the Hotel Information Button to find out further details about the hotel and how to book:
Our final night banquet is held in the hotel in the eveningThe Education Day Program
The full conference day program will be released nearer the time. It will include international speakers; a panel discussion; our popular Silent Auction; and for the first time we shall also have Poster Presentations.
The day includes a buffet lunch, and refreshments will be provided at the start of the day, mid-morning and mid-afternoon. At the end of the afternoon our Silent Auction will come to a close, and winning bidders can take their items away.
Our final night banquet is held in the hotel in the evening.
POSTER PRESENTATIONS at the IWGS SYMPOSIUM 2024
For the first time, the International Waterlily and Water Gardening Society will be including poster presentations at its annual symposium. The posters will be displayed during the education day (Friday 19th July, 2024), to be held in our hosting hotel in Reading, UK.
Posters are an ideal opportunity to publicize research/investigations that individuals or groups have been carrying out. This work might be as part of an educational institution, a business, or an individual effort. They are a visual means of communicating the work, results, and conclusions. Poster presentations are a popular part of many conferences, and we are enthusiastic about including these as part of our 2024 symposium.
More Poster Presentation details and the Poster Submission form are available at https://iwgs.org/poster-presentations-at-the-iwgs-symposium-2024/
Our Silent Auction is a great way to support the Society’s fundraising, and a popular symposium event. Other forms of business sponsorship can be found here .
You can donate various items… functional, fun, large and small. Everyone is encouraged to donate, both business and private donors, attending or not. For businesses this is a useful way to publicise your name (or product) to our specialist audience. Popular items have included books, art, handicraft, equipment, tools, plants*, vouchers for goods and services (easiest where an item is bulky, and can be shipped later; please note shipping limitations).
Bring your item(s) to the Education Day first thing, along with a form for each item (we’ll supply these in your registration pack). If not attending, contact us to obtain shipping information. *International travellers are advised that appropriate paperwork is required to bring in plants.
Please peruse the auction items on display during the open hours on Friday, and write down your bids on the form for any items that you like… Time for some competitive bidding! The auction closes towards the end of the conference time, and you pay for, and take away any items where you win the bid. All auction proceeds will go towards current work (e.g. Plant Database; Website; New Waterlily Competition) and future IWGS projects.
PayPal is the provider we use to handle credit & debit card payments. You do not have to have a PayPal account to use your debit or credit card to pay via PayPal. If it is impossible to access PayPal in your country, please let us know, as you may be able to pay
using an alternative (e.g. Stripe).
We would like it to be cheaper. However, when planning for a group of anywhere between 70-150 people, it is difficult to balance the required quality and costs. A primary objective is not to lose money, as we cannot afford this optional event to reduce the limited funds of our organisation, and undermine its wider services to other members
(and non-members). We have to set the pricing so that costs are covered, even if we get a poor turnout, or if a bus is only partly filled. Hotels that can accommodate groups of 150, and handle a conference day, a seated meal, parking for three buses, and have good
transport connections, all come at a cost. We considered simpler University-style single accommodation, but even this isn’t cheap, and for couples split in two single rooms, the combined costs are greater than a hotel. If you are single, we can put you in touch with other people looking to share a twin room and so save costs.
If any profits are made by the symposium, these go into the running of the Society, and have in many cases provided crucial funding for our activities (including the website, plant database, and New Waterlily Competition) which still depend on many hours of unpaid
Yes, if you are staying at the hotel during the main symposium, remember to register your car at the front desk when you check in and note that you will need parking to the end of day on the 20 th . You will then receive the IWGS free parking rate, and not have to pay the normal £15/day charge.
If you are booking for the main symposium and the pre- or post-symposium, and require accommodation in the hotel on the night of the 15th and/or 20th , do not use the online form but contact the hotel directly by:
phoning during UK business hours (9 am – 5 pm) on +44 118 925 9900* and asking for Federice Pesante.
make your request by email to Federice Pesante email@example.com mentioning the IWGS group and code ‘IW2’ plus ALL your dates & accommodation requirements.
Note: *Outside UK business hours, the hotel number will take you to IHG central reservations. They are not always aware of the block booking, and we strongly recommend that you use the other two options mentioned above.